Individual Tax Documents 

If you are a new client, please provide a copy of your prior year federal and state tax returns for the past three years, if applicable, if not already provided. 

Personal Information 

  • Driver's License 

  • Social Security Card, full names, date of birth and relationship to children

  • Spouse's Driver's License (if applicable)

  • Spouse's Social Security Card (if applicable) 

  • Information about your stimulus payment — also known as an Economic Impact Payment (EIP) —                  if applicable — you may have IRS Notice 1444 or other records 

  • Routing and account numbers to receive your refund by direct deposit or pay your balance due if you choose 

Dependents Information (if applicable) 

  • Social Security Card 

  • Dates of Birth and social security numbers or Tax ID numbers 

  • Childcare records

  • Form 8332 showing that the child's custodial parent is releasing their right to claim a child to you, the noncustodial parent (if applicable) 

Employed Income (if applicable) 

  • Form W-2

Unemployed Income (if applicable) 

  • Form 1099-G

Self-Employed Income (if applicable) 

  • Forms 1099, Schedules K-1, income records to verify amounts not reported on 1099-Misc. or new 1099-NEC

  • Please see "Small Business Checklist" below

Rental Income (if applicable) 

  • Records of income and expenses 

  • Rental asset information (cost, date placed in service, etc.) for depreciation 

  • Record of estimated tax payments made (Form 1040-ES)

Retirement Income (if applicable) 

  • Pension/ IRA/ Annuity Income (1099-R)

Savings and Investments or Dividends (if applicable) 

  • Interest, dividends income (1099-INT, 1099-OID, 1099-DIV)

  • Income from sale of stock or other property (1099-B, 1099-S)

  • Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B)

  • Health Savings Account and long-term care reimbursements (1099-SA or 1099-LTC)

  • Expenses related to your investments 

  • Record of estimated tax payments made (Form 1040-ES)

  • Transactions involving cryptocurrency (Virtual Currency) 

Other Income & Losses (if applicable) 

  • Gambling income (W-2G or records showing income, as well as expense records)

  • Jury duty records 

  • Hobby income and expenses 

  • Prizes and awards 

  • Trust income 

  • Royalty Income 1099-Misc

  • Any other 1099s received 

  • Record of alimony paid/ received with ex-spouse's name and SSN

  • State tax refund 

Small Business Checklist

Additional Task

Make sure you have completed all related tax issues such as:  

  • File Form W-2s, 1099-Misc. or Form 1099-NECs (see 1099 and W-2 Filing Services for details)  

  • File federal and state payroll returns (Form 940, 941)

  • Driver's License 

  • Partners' Driver's License (if applicable) 

  • Partners' Social Security Card (if applicable) 

  • Tax ID Number  

Income 

Be sure to include all income sources when creating your small business checklist. This could include income from your day to day operations as well as any investment or ancillary income. 

  • Gross receipts from sales and services 

  • Sales records for accrual-based taxpayers (accounts receivables)

  • Returns and allowances 

  • Business checking/ savings account interest (1099-INT or statement)

Cost of Goods Sold

Some categories may not apply each tax season, so you should only include what applies for 2020 on your small business tax checklist. if you produce, purchase or sell merchandise in your trade or business, you will need to take your inventory into account at the beginning and end of the year. 

  • Beginning inventory total dollar amount 

  • Inventory purchases 

  • Ending inventory total dollar amount 

  • Items removed for personal purposes

  • Material and supplies 

Expenses 

A wide range of costs can fall under applicable business expenses. don't miss recording any of these on your small business tax preparation checklist. Our tax pros will help you find every deduction you deserve. 

  • Advertising 

  • Phones (landline, fax or cell phones related to business) 

  • Computer and internet expenses 

  • Transportation and travel expenses (mileage log)

    • Local transportation- Did you take any business trips this year? You will want to include you mileage along with any car and truck expenses. for public transportation, parking and tolls, you should include your contemporaneous log (recording of transactions as they happen) or receipts. ​

    • Travel away from home - You should account for mileage or actual expenses if you drove - or airfare for any flights. Be sure to include costs for hotels; meals and tips; and taxi fares and tips. remembers to include any miscellaneous expenses, such as your internet access (hotel, internet café, etc.). 

  • Commissions and fees

  • Contract labor expenses paid to subcontractors and independent contractors 

  • Depreciation 

    • Cost and first date of business use of assets ​

    • Records relating to personal use of assets 

    • Sales price and disposition date of any assets sold

    • Documentation of prior-year depreciation 

  • Amortization of intangible assets (e.g., patents or copyrights held)

  • Business insurance 

    • Casualty loss insurance ​

    • Errors and omissions 

    • Other

  • Interest Expense 

    • Mortgage interest on building owned by business ​

    • Business loan interest 

    • Investment expense and interest 

  • Professional fees

    • Lawyers, accountants and consultants ​

  • Office supplies 

    • Pens, paper, staples and other consumables ​

  • Rent expense 

    • Office space rent ​

    • Business-use vehicle lease expense 

    • Other 

  • Office in home 

    • Square footage of office space ​

    • Total square footage of home 

    • Hours of use, if operating an in-home daycare 

    • Mortgage interest or rent paid 

    • Homeowner's or renters' insurance 

    • Utilities 

    • cost of home, cost of separate improvements and first date of business use 

  • Wages paid to employees

  • Employee benefit expenses 

  • Other expenses 

    • Repairs, maintenance of office facility, etc.  ​

    • Estimated tax payments made (including property taxes and sales taxes if applicable) 

    • Other business related expenses

    • Health insurance- Whether you're a sole-proprietor who is covering their family, a partner or you have S corporation shareholders, you'll want to account for premiums paid on behalf of those individuals. Also, you should gather information on your spouse's employer provided insurance if applicable. 

  • Information about 2020 COVID-19 related grants, Economic Injury Disaster loans (EIDLs), or Paycheck Protection Program (PPP) loans.